English Learner ILP - Setup

English Learner ILP - Setup

The entirety of the configuration for the Individual Language Plan plugin is done via code sets. All the necessary code sets were created during implementation. Three code sets hold the accommodations, interventions, and related services that will be used by student plans - these code sets are editable by the school district. Two code sets hold information that tells the plugin how to locate test results that it pulls onto reports and ILPs - these code sets should not be edited by the school district.

Code Sets

Navigate to System Management -> Data -> Code Sets to add accommodations, interventions, or related services. The five necessary code sets were created during implementation. The names indicate how the ILP plugin uses the code sets. (Note, Code Sets are only available in District Office mode.)
  1. EL Accommodations
  2. EL Interventions
  3. EL Related Services
  4. EL Tests - This code set defines how MAP, ACCESS, and mClass tests are named on a particular PowerSchool server.
  5. EL Test Scores - This code set defines how the MAP, ACCESS, and mClass test scores are named on a particular PowerSchool server.

EL Accommodations

The EL Accommodations code set relies on four values to be set for each accommodation that will be available to students.
  1. Code - Every option needs a unique code (in this code set). This is what is stored in the database. It should not contain any spaces.
  2. Display Value - This is the actual text that will be displayed in the Accommodations drop-down menu.
  3. Alt Value 1 - This value holds the category for the accommodation. There are four pre-defined options, however, any new value in this value will create a new category, so beware of typos.
    1. Instruction
    2. Environment and Setting
    3. Formative Assessment
    4. Summative Assessment
  4. Alt Value 2 - If this code should be used for an "Other" option, enter 1 in this field to allow text to be entered, otherwise, leave it empty.
An example of what this will look like on the Code Sets page is in the screenshot below.
Image showing a sample completed Accommodations code set.

EL Interventions

The EL Interventions code set relies on 3 values to be set for each intervention that will be available to students.
  1. Code - Every option needs a unique code (in this code set). This is what is stored in the database. It should not contain any spaces.
  2. Display Value - This is the actual text that will be displayed in the Interventions drop-down menu.
  3. Alt Value 2 - If this code should be used for an "Other" option, enter 1 in this field to allow text to be entered, otherwise, leave it empty.
An example of what this will look like on the Code Sets page is in the screenshot below.
Image showing a sample completed Interventions code set.
The EL Related Services code set relies on 3 values to be set for each related service that will be available to students.
  1. Code - Every option needs a unique code (in this code set). This is what is stored in the database. It should not contain any spaces.
  2. Display Value - This is the actual text that will be displayed in the Related Services drop-down menu.
  3. Alt Value 2 - If this code should be used for an "Other" option, enter 1 in this field to allow text to be entered, otherwise, leave it empty
An example of what this will look like on the Code Sets page is in the screenshot below.
Image showing a sample completed Related Services code set.

EL Tests

The EL Tests code set maps how tests are named on a particular PowerSchool instance, to the way test scores are utilized in the ILP plugin. It needs to be configured to display NWEA MAP, Amplify mClass (aka Dibels), and WIDA's ACCESS for ELs tests. Districts should not edit this code set.

The following values need to be setup:
  1. Code - The test name utilized by the plugin. This must be entered exactly as shown in the table below. 
  2. Display Value - The name of the test on the particular PowerSchool instance (found at District Management -> Academics -> Standardized Tests).
CodeDisplay Value
accessACCESS
mapNWEA MAP
mclassMCLASS

An example of what this will look like on the Code Sets page is in the screenshot below, but Display Values will vary based on the how a particular PowerSchool instance is configured.
Image showing a sample completed EL Tests code set.

EL Test Scores

The EL Test Scores code set maps how the tests subscores are named on a particular PowerSchool instance to the way the test subscores are utilized int eh ILP plugin. It needs to be configured with each of the relevant subscores for NWEA MAP, Amplify mClass (aka Dibels), and WIDA's ACCESS for ELs tests. Districts should not edit this code set.

The following values need to be setup.
  1. Code - The test score name utilized by the plugin. This must be entered exactly as shown in the table below.
  2. Display Value - The name of the subscore on the particular PowerSchool instance. (Found at District Management -> Academics -> Standardized Tests -> Edit Scores).
  3. Alt Value 1 - Which score value to pull in. Valid options are alpha score, percent score, or numscore. (Multiple are used for mClass, but only a single score type should be defined for the other tests. 
  4. Alt Value 2 - This value joins the subscore to the test defined in the EL Tests code set. It must be entered exactly as shown in the table below.
CodeDisplay ValueAlt Value 1Alt Value 2
access-ListeningListeningalphascoreaccess
access-SpeakingSpeakingalphascoreaccess
access-ReadingReadingalphascoreaccess
access-WritingWritingalphascoreaccess
access-OverallOverallalphascoreaccess
map-Language UsageLanguage Usagepercentscoremap
map-ReadingReadingpercentscoremap
map-MathematicsMathematicspercentscoremap
mclass-CompositeCompositepercentscore,numscore,alphascoremclass

An example of what this will look like on the Code Sets page is in the screenshot below, but Display Values will vary based on the how a particular PowerSchool instance is configured.
Image showing a sample completed EL Tests Scores code set.

    • Related Articles

    • English Learner ILP - Alerts

      A small EL ILP icon will appear in the student banner area (next to the student's name) on student pages. It appears in both the admin portal and the teacher portal. What determines whether the alert is shown The icon is displayed only when all of ...

    • English Learner ILP - Reports

      Navigation There are two potential options for how to reach the EL ILP reports, depending upon how your school district's PowerSchool is configured. There may be a page under Data & Reporting labeled as "GSD Reports", "Your District Abbreviation ...

    • English Learner ILP - Working with Plans

      The English Learner Program Individual Language Plan (ILP) page is a custom student screen in the PowerSchool admin portal. You reach it by searching for a student, navigating to Academic Records -> EL Individual Language Plan. The page has two ...

    • Gifted & Talented - Setup

      The entirety of the configuration for the Gifted and Talented plugin is done via a code set. The required code set is created during implementation. A single code set, GT Qualifications, holds the qualification criteria that students are evaluated ...

    • AK Data Validation - Security Settings

      The AK State Reporting Data Validation plugin allows PowerSchool administrators to control the types of validation rules that users have access to via Security Groups. Upon first, launch, the page sets permissions such that no users have access to ...