Creating a Social Worker Log Entry

Creating a Social Worker Log Entry

Navigation

In order to access the Social Worker Log Entry page, the user needs to search for the student for whom the log entry needs to be created. Once the student is selected, navigate to their Behavior -> Social Work Logs page.

Landing Page

Each student has a landing page that displays relevant information about the student, other log entries that have been made, and prior Social Worker Log entries.

General Information

The General Information section contains current information about the student - name, date of birth, age, home phone number and address, etc. This information is updated from other portions of PowerSchool whenever the page is opened.
Image showing the General Information section

Recent Student Logs

PowerSchool has the ability to for teachers, secretaries, and administrators to enter their own types of logs. Given the nature of the work that Social Workers do with students, being aware of the extra context these logs provides is helpful. Several of the most recent log entries will be shown, along with a button to go the Log Entries Page (Behavior -> Log Entries) to view all the Log Entries that have ever been created for the student.
Image showing the Recent Student Logs table.

Some families may not want the school social worker to be involved with their child. This section allows for recording of whether consent has been granted (on a yearly basis) to work with the student.

Clicking the "Add Consent Entry" will create a new entry for the current school year.
Image showing the Consent for social work section

Student Social Work Entries

Prior Social Worker Log entries can be edited/viewed in this section by clicking the "Edit" or "View" buttons. It also allows for the creation of new Social Worker Log entries by clicking the "New Meeting" button.
Image showing an existing meeting in the table, and highlighting the button to make a new meeting.

Creating a New Social Worker Log Entry

Statistical Data

Upon the creation of the Social Worker Log entry, certain information related to graduation, grades, and attendance are calculated and saved to the entry. In addition, this section contains flags for the Social Worker to indicate whether a student has a Section 504 plan, is in Special Education, or Homeless. Social Workers should complete these fields.
Image showing the Statistical Data section, highlighting the Section 504, Special Education, and Homeless fields that should be set by the user.

Meeting Information

The Meeting Information section is where the user should enter relevant information about the date of the meeting, how long it lasted, and a narrative description of what occurred/was discussed in the meeting. It is important to save the narrative once it has been typed. This type of text field cannot be auto-saved like many of the others.
Image showing the Meeting Information section, highlighting the Save button for the meeting description text area.

Meeting Topics

The Meeting Topics section is used to document the reasons for the meeting/the topics discussed. The first topic added will become the Primary Topic. Additional Topics will become secondary.

If the wrong topic is selected as the primary, the "Change Primary Topic" button can be utilized to select a different primary topic.
Image showing the Meeting Topics section with a primary topic and two secondary topics configured.

Contacts

The contacts section is used to record information about who has been contacted regarding the issues raised at the meeting, along with notes about the conversation. Once you have completed filling out a row, click the, "Add Contact" button to save it.

Referrals

Referrals can be in or out (a student can be referred in to the user or referred out to another agency by the user). After completing the information in a row, make sure to click the "Add Referral" button to save the information.
Image showing a populated Referrals section.

Follow Up

Often there are individuals that will need to be followed up with. This could be a teacher who referred the student to you, an administrator because of safety concerns, or a future meeting with the student. Record the necessary follow-up in this section, and once complete, return and mark it as Complete. If you do not mark it as complete, they will populate onto the Follow Up Needed report.
Image showing the follow up section with some follow up complete and others not.

All data displayed in the screenshots are fictitious.

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